Minor Travel Consent Forms: When You May Need a Notary (Washington State)

If a child is traveling without both parents or legal guardians, airlines, border officials, cruise lines, schools, and even some hotels may ask for a signed minor travel consent form. This article explains common situations where a notarized consent form is requested and how to prepare one.

What is a minor travel consent form?

A minor travel consent form is a written statement from a parent or legal guardian giving permission for a child to travel with another adult (or alone). It typically includes the child’s details, travel dates, destination(s), and the accompanying adult’s information.

When is notarization commonly requested?

Requirements vary by destination and organization, but notarization is commonly requested for international travel, cruises, or when a child is traveling with one parent, a relative, a school group, or another adult who isn’t a parent/guardian.

What to include (detailed checklist)

• Child’s full legal name (as shown on passport/ID), date of birth, and (if available) passport number.

• Travel itinerary: departure and return dates, destination city/state/country, and where the child will be staying (hotel name/address or host address).

• Transportation details (if known): airline/train/cruise line, flight numbers, cruise booking number, and ports of entry.

• Accompanying adult’s full legal name, date of birth, relationship to the child, and government-issued ID number (if you choose to include it).

• Accompanying adult’s contact info: mobile number, email, and address during travel.

• Parent/guardian full legal name(s), contact info, and signature(s). If there are 2 legal guardians, confirm whether both signatures are required for your situation.

• Custody/guardianship notes (if applicable): any relevant court order details or limitations (attach copies only if requested by the receiving organization).

• Medical/emergency info (optional): allergies, medications, physician contact, and permission for emergency medical treatment.

• Emergency contacts: at least 1 additional contact besides the traveling adult (name, relationship, phone).

• Notary section: leave space for the notarial certificate wording and the notary’s stamp/seal (don’t sign until you’re with the notary).

What to bring to the notarization appointment

• The unsigned consent form (you’ll sign in front of the notary).

• Valid, current government-issued photo ID for each signer.

• Any required witnesses (if your document requires witnesses).

• Travel details you want included (dates, destinations, airline/cruise info).

• If applicable: custody/guardianship paperwork or instructions from the airline/consulate/cruise line requesting the form.

Notary tips to avoid delays

• Don’t sign ahead of time—sign in front of the notary.

• Bring valid, current government-issued photo ID.

• Confirm how many signatures are required (one parent vs. both).

• If traveling internationally, verify the destination’s requirements early (some documents may need an apostille).

How we can help

Michelle’s Mobile Notary and Process Server, LLC provides notary services in Washington State (by appointment). When permitted, we can also provide online notarization for clients worldwide using RON software. If your travel consent form will be used outside the U.S., we can also help with apostille processing for eligible documents.

Book an appointment: https://mnotaryandprocessserver.com/book-online

Disclaimer: This information is provided for general informational purposes only and is not legal advice.